Wedding day run sheet
Most run sheet templates are a static PDF or an Excel file that’s out of date the moment your ceremony time changes. Ours is a live page: build it once, share one link, and every vendor sees the update the second you make it.
A wedding run sheet (called a timeline in the US) is the minute-by-minute schedule for your wedding day — every block of time from hair and makeup through to the send-off, with a location and duration attached to each one. It’s the single document your celebrant, photographer, MC and venue coordinator all work from, so everyone arrives, starts and finishes at the same time you do.
Real timings, not guesswork
Every runsheet template you’ll find is a static grid you fill in once and forget. This is what a typical Australian wedding day looks like in ours — and unlike a PDF, every row below is editable, re-timeable and shareable the moment your schedule changes.
| Time | Block | Notes |
|---|---|---|
| 08:30 | Hair & makeup begins | 2 hours before you need to be anywhere |
| 11:00 | Guest arrival | 30 min buffer before the ceremony starts |
| 11:30 | Ceremony | 30 min is standard for a civil ceremony |
| 12:00 | Confetti & family photos | 45 min — longer if the family list is long |
| 12:45 | Canapés & drinks | While the bridal party finishes photos |
| 14:00 | Reception starts | Wedding party announced, guests seated |
| 16:00 | First dance | Usually right after mains, before dessert |
| 19:25 | Last dance & send-off | Sparklers or petals — confirm with your venue |
What’s actually in it
The full runsheet builder — saving your own, anchors, music cues and Plan B included — is part of Centrepiece Pass ($13/month or $109/year). You can explore every one of these features right now in the free demo, no signup or card required.
Pin the ceremony, first dance and send-off to a fixed time — every other block shifts around them automatically when something runs long.
Attach a Spotify, Apple Music or YouTube link to any block, so your DJ or band knows exactly what to play and when.
If two blocks overlap or leave an awkward gap, the runsheet flags it before your MC finds out on the day.
Share a read-only link with your photographer, celebrant, venue and MC. Edit the runsheet and everyone’s copy updates — no reprinting, no group email.
Keep a second version of the day for wet weather or a venue change, and switch to it in one click without losing Plan A.
Drop a floor plan, ceremony script or vendor contract onto the block it belongs to, so the detail lives next to the time it matters.
How it works
Open the demo runsheet or create your own from a blank day. Set your ceremony and reception times and the rest follows.
Hair & makeup, photos, speeches, first dance — give each one a category, a duration and a location.
Mark the times that can’t move. Everything else reflows around them if a block runs over.
Send a live link to your vendors instead of a PDF. When you change something, their copy is already up to date.
A run sheet (or runsheet) is a minute-by-minute schedule for your wedding day — every block of time from hair and makeup to the send-off, with who’s involved and where it happens. It’s the document your celebrant, photographer, MC and venue coordinator all work from.
Send your vendors a link, not a dead Excel file